refunds

refunds of all fees and charges must be in accordance with the following provisions except where previously stated. for refund policies, please refer to vol state policy iv:07:09 refunds/fee adjustments. refunding policy is established by the tennessee board of regents.

refunds for overpayments and dropped classes will now be issued to the credit/debit card if used previously to make payments for the current term. if multiple credit/debit cards were used, the refund may be split between those cards. if no previous credit/debit cards payments were made, or if the amount of the refund exceeds the amount of payments made by a credit/debit card, the refund will be processed as direct deposit (if previously set up), or by check.

all financial aid refunds will be issued as direct deposit or by check. see instructions for setting up direct deposit.

refund calculation

2020-2021 information

volunteer state community college will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. refunds are processed to the student as either a return to your credit/debit card, or as direct deposit or check.

after the term begins on january 19^th, if you are dropping a class and adding a different class, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. the exception is tn ecampus (formerly rodp) courses. tn ecampus courses are charged at a different per hour rate and are charged separately from vol state courses. tn ecampus (formerly rodp) courses cannot be evenly exchanged with vol state courses. tn ecampus courses cannot be evenly exchanged with other tn ecampus courses unless they are the exact same part of term.

fee payment deadlines

if you register/add classes spring 2021	fees are due by
before january 8th	january 8th
on or after january 8th	at time of registration

if you register/add classes fall 2020	fees are due by
before august 13th	august 13th
on or after august 13th	at time of registration

if you register/add classes summer 2020	fees are due by
before may 8th	may 8th
on or after may 8th	at the time of registration

**the deferred payment plan is not offered for maymester or summer term.

remember – if fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

refund dates

note: the dates listed below for each part of term represent the last date to drop a class and receive the percentage refund specified in that column.

spring 2021

session	100%	75%	25%
Full Term & Dual	january 18, 2021	february 1, 2021	february 13, 2021
tn ecampus	january 18, 2021	february 1, 2021	february 14, 2021
1st 5 weeks	january 18, 2021	january 23, 2021	january 27, 2021
1st 7 weeks	january 18, 2021	january 25, 2021	january 30, 2021
10 weeks	february 22, 2021	march 3, 2021	march 12, 2021
2nd 5 weeks	february 22, 2021	february 27, 2021	march 3, 2021
2nd 7 weeks	march 14, 2021	march 21, 2021	march 26, 2021
3rd 5 weeks	march 29, 2021	april 3, 2021	april 7, 2021
tn ecampus 1st 7 weeks	january 18, 2021	january 24, 2021	january 30, 2021
tn ecampus 2nd 7 weeks	march 14, 2021	march 19, 2021	march 27, 2021
tn ecampus 10 weeks	february 21, 2021	february 25, 2021	march 12, 2021

fall 2020

session	100%	75%	25%
Full Term & Dual	august 23, 2020	september 6, 2020	september 18, 2020
tn ecampus	august 23, 2020	september 6, 2020	september 18, 2020
1st 5 weeks	august 23, 2020	august 28, 2020	september 1, 2020
1st 7 weeks	august 23, 2020	august 30, 2020	september 4, 2020
10 weeks	september 28, 2020	october 7, 2020	october 16, 2020
2nd 5 weeks	september 28, 2020	october 3, 2020	october 7, 2020
2nd 7 weeks	october 13, 2020	october 20, 2020	october 25, 2020
3rd 5 weeks	november 2, 2020	november 7, 2020	november 11, 2020
tn ecampus 1st 7 weeks	august 23, 2020	august 28, 2020	september 4, 2020
tn ecampus 2nd 7 weeks	october 13, 2020	october 17, 2020	october 28, 2020
tn ecampus 10 weeks	september 27, 2020	october 1, 2020	october 16, 2020

summer 2020

session	100%	75%	25%
12 week term	may 17, 2020	may 28, 2020	june 7, 2020
1st 3 weeks	may 17, 2020	may 2, 2020	may 22, 2020
2nd 3 weeks	june 7, 2020	june 10, 2020	june 12, 2020
3rd 3 weeks	june 28, 2020	july 1, 2020	july 3, 2020
4th 3 weeks	july 19, 2020	july 22, 2020	july 24, 2020
1st 6 weeks	may 17, 2020	may 23, 2020	may 28, 2020
2nd 6 weeks	june 28, 2020	july 4, 2020	july 9, 2020
1st 9 weeks	may 17, 2020	may 25, 2020	june 2, 2020
2nd 9 weeks	june 7, 2020	june 15, 2020	june 23, 2020
tn ecampus	may 25, 2020	june 3, 2020	june 11, 2020
nursing	may 25, 2020	june 4, 2020	june 14, 2020

** remember: if fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

****the online payment system is working: //portal.volstate.edu

*****the deferred payment plan is not available for the summer term. for additional information, visit here.

notice: volunteer state is not responsible for any errors or omissions of information on this page. note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. if you need assistance, the last date is the last college working day before the deadline.

the refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. a refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.

maintenance fee refunds

refunds are 100% for courses canceled by the institution.

there is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (parts-of-term) within a term with the exception of tn ecampus (formerly rodp) courses. tn ecampus courses cannot be swapped for vscc courses, or vice versa without additional fee assessment.

a full refund (100%) is provided on behalf of a student whose death occurs during the term. any indebtedness should be offset against the refund.

a 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. an appropriate official must certify in writing that this provision is applicable in each case.

the refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.

federal title iv recipients will be granted refund through 60% of the term when they withdraw from the institution. these refunds will be based on the applicable federal guidelines.

other exceptions may be requested through the office of the vice-president for student services.

out-of-state tuition refunds

the refund provision for out-of-state tuition is the same as that for maintenance fees. a 75% refund is made for the same period and a 25% refund is made for the same time period. when 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. calculation procedures are the same as those specified for maintenance fees.

financial aid refunds

vol state offers the following options for financial aid refunds:

• direct deposit – have the refund deposited directly into your checking or savings account. vol state will send the refund file to the bank the same day that it is processed by the business office, but it could take up to 2-3 business days to reflect in your account. for information on how to set this up, click here.

• check – students that do not enter direct deposit information will receive a paper check 5-7 days after the refund is processed by the business office.